REGULAR MEETING MINUTES
EAGLE HARBOR TOWNSHIP BOARD
October 14, 2002
CALL TO ORDER AND PLEDGE OF ALLEGIANCE: Supervisor Douglas Sherk, at the Eagle Harbor Township Hall in Eagle Harbor, called the regular meeting of the Eagle Harbor Township Board to order at 7:00 p.m. on October 14, 2002. Supervisor Sherk led the Pledge of Allegiance.
MEMBERS PRESENT: Supervisor Sherk, Clerk Olson, Treasurer Johnson, Trustees Ellis and Lantz
MEMBERS ABSENT: None
AGENDA APPROVAL AND ADDITIONS
Additions and changes to the agenda: to new business: Water Department work/ extra compensation; Road Abandonment
MM/S Johnson/Lantz to accept the agenda as amended. 5 Ayes, 0 Nays - Agenda was approved.
CONSENT AGENDA APPROVAL
- Approve minutes from September 9, 2002 Regular Meeting
- Accept Treasurer’s Report
- Approve Payment of Bills: Additions to Bills-B. P. Battery Products-$105.81; Keweenaw County Sheriff/Liquor Fund- $750.00
MM/S Johnson/Lantz to approve Consent Agenda.
5 Ayes, 0 Nays - Motion Carried
SPECIAL GUEST: Bob Crampton- Bob sits on the County Planning and Zoning Board. Land Use Plan has been submitted to County Planning and Zoning for further work. Work session is scheduled for October 17, 2002 at 6:00 p.m. Sections #2 and #3 will be addressed.
A public hearing on Open Spaces is to be held October 29, 2002 at 7:00 p.m. at the Keweenaw County Courthouse. The final public hearing on the Land Use Map is to be held on November 26th, 2002 at 8:00 p.m.
Bob reports he has received 20 signed Hebard Plat lot line agreements. An additional 22 lot line agreements have yet to be returned. Bob is to send out a letter requesting signed agreements be returned. Bob to contact Jim Heikkila, requesting signed agreement from Keweenaw County Road Commission be returned, with an additional letter sent to Charles Eschbach requesting same.
SUPERVISOR’S REMARKS AND CORRESPONDENCE:
- Disposal of Old Copy Machine- Any interested persons should make an offer before next monthly Board Meeting.
- Thank you-note from Copper Country Associated Artists- Copper Country Associated Artists were pleased with the way in which they were received by the Eagle Harbor Community.
- Mt Baldy- A meeting has been scheduled October 15, 2002 to address recent damage to Mt Baldy wilderness area. Dean Janners of MTU will meet with students and Nature Conservancy Representative Nicole Pearce. A letter prepared by Doug Sherk will be faxed and mailed to Dean Janners. Letter will express our concern and disappointment in damage to the area, as well as enlisting the aid of MTU 4-wheelers to set a good example for others. The obligation of posting appropriate signs rests with the Nature Conservancy. Mt Baldy access will be limited to foot/hiking traffic until further notice.
- NAWCC Grant Info and Land Update- No changes regarding purchase of lands for possible future sewage disposal treatment facility. No changes in grant information regarding the Long Lake purchase. Grant for the Sand Dunes property acquisition held up in Lansing due to department reorganization. Lonnie Glieberman is looking at plans to lease acreage located south of Brockway (near Upson Lake) for development of snow-cat skiing trails.
- Correspondence Re: Land Use Plan and Meeting Dates- Letter has been received from Bristol Bilbrey expressing concern that proposed changes through Land Use Plan might limit improvements that future generations could make to the property. Letter sent by Doug Sherk advising that new wording on changes to Land Use Plan recommended protection for property owners.
- County Board Resolution to honor U.S. Military Personnel- Names of persons who should be honored may be submitted to the County.
- Hartmann Letter and DEQ Correspondence- Letter was received from Jack Hartmann informing Township Board of his contact with DEQ regarding concern of degradation of water quality in Eagle Harbor, caused by persons using phosphate containing soaps in the open water of Lake Superior. A letter received from DEQ advised that phosphorous input to the lake may increase algae and plant growth affecting both aesthetics and water quality in the area. The letter indicated it could be a violation of State law to use phosphorous in the water. A letter will be sent to Jack Hartmann and to DEQ, informing them of our intent to post a notice at both the Township Hall and, if possible, on local cable TV during the summer months.
- Election Workers Appointed- Copies of Minutes of October 4, 2002 Election Commission Meeting are attached. Gerry Royce, Mary Kay Masnado and Ruth Black were appointed as Election Inspectors. Gerry Royce was designated Chairman of the Inspectors.
- Copper Removal- Ferris State University in Big Rapids has obtained a permit to remove a 3 ½ X 4 foot piece of copper from Lake Superior near Eagle River, MI.
BEACH COMMITTEE – Fred and Colleen Geis – No Report
CEMETERY COMMITTEE – Doug Schubert- Doug Sherk noted that the Board had previously agreed to allocate funds for a new fence. A new rail fence has been approved for the back and two sides of the cemetery. The front fence will be replaced with white stained cedar stakes. Prisoners are to provide labor on the fence project. A radial arm saw will be required to complete the project.
SEXTON COMMENTS –Mike Braman – Sales on cemetery lots have been brisk this fall.
COMMUNITY BUILDING– Nancy Clarkson Letter- Water in Community Building will be turned off for the winter. Fabric ceiling panels are partially installed. Project is ¾ complete. Committee will wait to see how panels look in spring before completing project. A potential donor has offered up to $1,000.00 to be used to renovate upstairs area. A schoolroom theme with a plexi-glass viewing window could be considered. There is no fire exit, nor handicapped access to the upstairs area. Plaster repair would be necessary in stairwell. Is there a community interest in this project?
FIRST RESPONDERS - First Responders have had 6 calls since program inception. A private donation of $200.00 was received because of the help given to a resident recently. Funds are to be used for equipment/supplies for First Responders.
HAZARD MITIGATION COMMITTEE – Kris Callog – No Report
HEBARD PLAT COMMITTEE – Jeane Olson – No Report
LAND USE COMMITTEE – Barbara Been – No Report
911 COMMITTEE – Ginny Schubert- No Report
PARK COMMITTEE – George Hite- No Report
RECREATION COMMITTEE – Barb Sickler – All equipment has been stored for the winter.
SOLID WASTE COMMITTEE – Bruce Olson – Bruce Olson has tendered his resignation as chairperson of Solid Waste Committee. Winter hours begin October 15, 2002.
VOLUNTEER FIRE DEPARTMENT – Mike Radigan – Doug Sherk reported that a grant in excess of $6,000.00 has been received for purchase of wild fire fighting gear.
WATER COMMITTEE – John Wakeman – No report
WATER SYSTEM OPERATOR – Rick Finke – No Report- Doug Sherk reported that Rick has recently attended a water meeting.
WELLHEAD PROTECTION – Rick Finke – No Report
- Defibrillators- First Responders work based on the County Sheriff’s Department system; the Township supports this system. Under the Sheriff’s Department system, defibrillators are housed with First Responders. Letters were sent to persons donating funds earned from proceeds of the Bake Sale, Yard Sale and Food Booth. Letters advised that donations would be returned if this system of housing defibrillators with First Responders is not acceptable. Based on the absence of any objections, two defibrillators will be ordered through Prudential. Remaining funds are to be used for additional life saving equipment. MM/S Lantz/Johnson to purchase two additional defibrillators. 5 Ayes- O Nays. Motion carried
- Generator- tabled awaiting more information.
- Sidewalk Policy – MM/S Johnson/Olson to table. 5 Ayes- O Nays. Motion carried.
- Budget Revisions- Board has budget revisions in which General Fund balance at year end would increase slightly. The year end balance for Solid Waste would be decreased. MM/S Johnson/Lantz to adopt budget revisions. 5 Ayes- O Nays. Motion carried.
- Long Lake Refuge- Consists of 399.4 acres of privately held land at a cost of $174,000.00. A $75,000.00 grant is available through Lake Superior Basin Trust, with a second grant available in the amount of $85,000.00 through NAWCA. A letter has been sent to NAWCA affirming that we do not plan to use eminent domain. Draft resolution has been updated and indicates that NAWCA is making the recommendation to the Migratory Bird Conservation Commission for funding approval; that funding support will be used to fulfill project habitat objectives regarding birds in the Upper Peninsula of Michigan; and that Trustees reaffirm intent of Township to administer lands for long-term conservation and management. MM/S Lantz/Johnson to adopt resolution to NAWCA. Roll call vote: Ann Johnson-Aye; Doug Sherk Aye; Tom Ellis-Aye; Dick Lantz-Aye; Jeanne Olson-Aye. Resolution passed. Draft resolution also indicated that Trustees resolved to file Notice of Grant Agreement as a lien on 399.4 acres Long Lake Refuge land after purchase is completed. MM/S Lantz/Ellis to table Grant Agreement lien on 399.4 acres Long Lake Refuge land. 5 Ayes- O Nays. Motion carried. In order to protect the $75,000.00 grant available to us through the third week in December, 2002, it might be necessary to set closing date and sign purchase agreement without first obtaining the $85,000.00 grant. Township funds are available which would make this possible. Funds would be borrowed from Township accounts at an interest rate of 3%. The Board authorized the Supervisor to sign a purchase agreement based on the above financing conditions for the $174,000.00 land cost. Any additional funding problems would necessitate a Board Meeting. MM/S Johnson/Olson to proceed with purchase agreement and closing under terms discussed. 5 Ayes- O Nays. Motion carried. On November 7, 2002 NAWCA representatives will be up to view property acquisition once again, and to celebrate our obtaining the NAWCA grant.
- Road Abandonments- William Simon: Lots 152, 153, 154, 155 of Block 19 and Lots 156, 157, 158, 159 of Block 20 in Eagle Harbor. MM/S Ellis/Lantz to abandon road. Roll call vote: Sherk-Aye, Lantz-Aye, Olson-Aye, Ellis-Aye, Johnson-Abstained. 4 Ayes- Motion carried.
James Wachowski: South 60 feet adjacent to Lot 29, 30 of Block 7, and North of Lot 308. Lot 323, Block 33, Section 6, T58N, R30W in Eagle Harbor. MM/S Lantz/Ellis to abandon road. Roll call vote: Lantz-Aye, Ellis-Aye, Sherk-Aye, Olson-Aye, Johnson-Abstained. 4 Ayes-Motion carried.
Gerald Johnson: Portion of Seventh St bounded on East by Lots 232, 233, 234 & 235, Block 47; on the West by West boundry of Village of Eagle Harbor; on the North by Pine Street; on the South by South boundry of Village of Eagle Harbor. MM/S Lantz/Ellis to abandon road. Roll call vote: Olson-Aye, Sherk-Aye, Lantz-Aye, Ellis-Aye, Johnson-abstained. 4 Ayes- Motion carried.
James Boggio: That portion of Second Street between South Street and Cedar Street in Village of Eagle Harbor. MM/S Ellis/Olson to abandon road. Roll call vote: Sherk-Aye, Lantz-Aye, Ellis-Aye, Olson-Aye, Johnson-abstained. 4 Ayes- Motion carried.
Heating System for Old Pump House- Quote for installation of heating system from Ferrellgas, exclusive of electrical hook-up is $1,078.00. Funds to come from Township General Fund. MM/S Lantz/Ellis to install heating system. 5 Ayes-0 Nays. Motion carried.
Fenced Area at Solid Waste Site- Doug Sherk proposed installing 20 X 30 foot chain link fenced in area to be used in an emergency/special situation to temporarily store refuse at Solid Waste site. Cost would be $1,916.34. There was much discussion. MM/S Johnson/Ellis moved to table. 5 Ayes- O-Nays. Tabled.
Sand Bay Property- Township has been considering the possibility of purchasing 22 acres of privately held land in the Great Sand Bay area for $240,000.00. There are no longer any grant funds available, and it is the consensus of the Board to discontinue pursuing purchase of property.
Water Work Extra Compensation- For work completed during the absence of Rick Finke, it is recommended that Don Keith be compensated an additional $100.00 per week for the six week period. MM/S Lantz/Ellis to pay extra compensation to Don Keith. 5 Ayes- O-Nays. Motion carried
ZONING VARIANCE REQUESTS- None
- Mark Vichich-Village of Ahmeek- Mark is disappointed in time scheduled for the last meeting of the Land Use Planning Committee meeting as it is close to the Thanksgiving holiday. Mark has heard of discussions regarding tentative possibility of Eagle Harbor Township and Grant Township forming a joint Zoning and Planning Board. Mark would like Ahmeek representative to be included in any future discussions.
- Donna Jaaskelainen-Voiced concern over the Special Assessment levied for solid waste disposal. She requests we place this topic on our November Agenda. She does not feel assessment is acceptable for non-users, and has supplied additional statute information and a corresponding opinion to the Township’s attorney. Donna also informed us the case regarding the Greenwood property is in court at this time.
- MM/S Olson/Johnson to adjourn. 5 Ayes, 0 Nays – Meeting adjourned at 9:29 p.m.
Eagle Harbor Township Clerk
- CERTIFICATION –
I, the undersigned, Jeane Olson, the duly qualified and elected Clerk for the Township of Eagle Harbor, Keweenaw County, Michigan, DO HEREBY CERTIFY that the foregoing is a true and complete copy of certain proceedings taken by the Township Board of said Township at a regular board meeting held on the 14th day of October, 2002.
Eagle Harbor Township Clerk