REGULAR MEETING MINUTES
EAGLE HARBOR TOWNSHIP BOARD
November 11, 2002
CALL TO ORDER AND PLEDGE OF ALLEGIANCE: Supervisor Douglas Sherk, at the Eagle Harbor Township Hall in Eagle Harbor, called the regular meeting of the Eagle Harbor Township Board to order at 7:00 p.m. on November 11, 2002. Supervisor Sherk led the Pledge of Allegiance.
MEMBERS PRESENT: Supervisor Sherk, Clerk Olson, Treasurer Johnson, Trustees Ellis and Lantz
MEMBERS ABSENT: None
AGENDA APPROVAL AND ADDITIONS
Additions and changes to the agenda: to new business: Historical Society payment for making copies. To old business: NAWCA Wetlands Agreement Lien; Bids on old copier.
MM/S Lantz/Ellis to accept the agenda as amended. 5 Ayes, 0 Nays - Agenda was approved.
CONSENT AGENDA APPROVAL
- Approve minutes from October 14, 2002 Regular Meeting
- Accept Treasurer’s Report
- Approve Payment of Bills: Correction to Bills: BSA Software prepaid from General Fund-$1,495.00; Jeane Olson requested permission to pre-pay Michigan Dept Corrections.
MM/S Johnson/Ellis to approve Consent Agenda with additions.
5 Ayes, 0 Nays – Consent Agenda approved.
SUPERVISOR’S REMARKS AND CORRESPONDENCE:
- Election Results- Eagle Harbor Township had a 76% turnout, with 178 of 234 possible votes cast. A breakdown of votes from the county is available through Jeanne Olson. Don Keith won a position on the County Board of Commissioners. Doug Sherk won the Eagle Harbor Township Supervisor position.
- 2002 Keweenaw County Apportionment- The 2002 Apportionment was adopted by Keweenaw County Board of Commissioners on October 9, 2002. Eagle Harbor Township total taxable valuation-$23,017,229.00 Township Operating-$28,044.19 and $65,757.92, plus Township Fire-$23,017.23 for total of $116,819.35. Eagle Harbor Township total tax collection-$935,303.44. A significant amount will go to the schools.
- Keweenaw County Zoning Amendment & Land Use Plan- An amendment to the plan re: Open Space Preservation is currently posted in the Eagle Harbor Township Hall. A public hearing is scheduled for Nov. 26th, 2002 at 6:45 p.m. at the Keweenaw County Courthouse in Eagle River. A public meeting to review Land Use Plan and Maps is scheduled for Dec. 3rd, 2002 at 6:00 p.m. at Keweenaw County Courthouse at Eagle River.
- Tax Tribunal Update- All appeals and re-appeals have been denied. Assessor’s report has been upheld.
- Omega House- Letter dated Oct. 25th, 2002 was received from Omega House seeking funding assistance. The letter is posted on the bulletin board at the Township hall for those interested in making donations.
- DEQ Permit- Lake Medora- Permit has been issued to allow replacement revetment along 32 feet of shoreline and rock riprap underlain with geo-textile along an additional 70 feet of shoreline.
- Mt. Baldy Update- Copy of letter dated Oct. 25th, 2002 addressed to Nature Conservancy from MTU’s Dean Janners was discussed. Letter outlined the Oct. 15th meeting at which Nature Conservancy Reps, MTU 4-Wheeler Club members, MTU faculty members and Mr. Coutu from Lake Superior Land Co. were present. Recent damage to the Mt. Baldy area was discussed, and the opinion of Dean Janners was that MTU 4-wheelers did not cut trees. Mr. Coutu expressed the wish that chain saws not be used due to safety concerns. The MTU 4-Wheeler Club agreed to review and revise guidelines with assistance of Mr. Coutu. It was agree that signs restricting access be posted in appropriate spots. Dean Glenn Mroz of School of Forest Resources and Environmental Science offered to organize students to do an assessment of damage to mountaintop and prepare remediation plan for the site.
- Long Lake Wildlife Refuge-Update and Land Updates- $132,000.00 payment to Keweenaw County for Mouth of the Gratiot property has been received. The $85,000.00 grant for the 399 acre purchase in Long Lake Refuge is to be processed upon receipt of necessary signed papers, prepared by Lake Superior Land Co. A Dec. 20th, 2002 closing date has been set. The $75,000.00 grant from Lake Superior Basin Trust has been received and deposited into the Township Land Acquisition account. Balance due from Eagle Harbor Township upon closing is $14,000.00 plus applicable fees. We are waiting for an allocation of funds from Coastal Management Program for the 360 acre Sand Bay acquisition. The Park Committee continues to work on the Township Trail System.
BEACH COMMITTEE – Fred Geis – No Report
CEMETERY COMMITTEE – Ginny Schubert- No Report. Jim Boggio reports that prisoners have started building the rail fencing at the rear of the cemetery.
SEXTON COMMENTS –Mike Braman – No Report
COMMUNITY BUILDING– Nancy Clarkson- A reservation has been received for a wedding next summer.
FIRST RESPONDERS – Bruce Olson- We now have four defibrillators. The cost for the two new defibrillators was the same as the cost for the two reconditioned ones that were previously purchased
HAZARD MITIGATION COMMITTEE – Kris Callog – No Report
HEBARD PLAT COMMITTEE – Jeane Olson – No Report
LAND USE COMMITTEE – Barbara Been – County Planning and Zoning Board has held the last workshop and has made some alterations. A Public hearing is scheduled for the 1st week in Dec. 2002. A vote to accept the plan will take place at that time. Everyone is urged to attend to support our committee. Barb Been and committee members are commended for a job well done.
911 COMMITTEE – Doug Schubert- No Report
PARK COMMITTEE – George Hite- No Report- Doug Sherk indicated the committee would have a full report re: Township Trails for presentation to the board in Dec. 2002.
RECREATION COMMITTEE – Barb Sickler – No Report
SOLID WASTE COMMITTEE – Doug Schubert- Doug Schubert has been named the new committee chairman upon Bruce Olson’s resignation. After Donna Jaaskelainen’s appearance at the Township Board Meeting, we reviewed the Solid Waste Special Assessment with our township attorney. There will be a hearing each year on the 2nd Monday in July regarding this assessment. Protests to the assessment will be heard at this time.
VOLUNTEER FIRE DEPARTMENT – Mike Radigan – Future Plans for Fire Dept.- Volunteer Fire Dept. Chief Mike Radigan and VFD representatives brought the request for a new fire truck before the board. It was recommended that an older 250 gallon 4-wheel drive truck be taken out of service due to expensive maintenance costs necessary. Our existing fire truck loan will be paid off in January 2005, at which time the special assessment used to pay for that truck will also be retired. A request for a grant last year was denied due to the outstanding principal balance owed on the existing fire truck loan. Mike outlined many reasons the new truck would be useful to the Township, cost of the truck, and that the useful life a new truck would be 30 years. After much public discussion it was determined that a more comprehensive, long term plan is needed before a request for funding is considered by the board. Long-term plan should outline equipment needs/goals and possible funding scenarios and grant availability. Doug Sherk informed Chief Radigan of 3-4 month timing involved in adding a proposal to a future ballot, as well as the required summer public hearing. Doug offered to assist Chief Radigan in providing the Comprehensive Plan.
WATER COMMITTEE – John Wakeman – No report
WATER SYSTEM OPERATOR – Rick Finke – Water samples for last 2 ½ month period indicate radium level is below the new revised standards. Copper and lead levels are also good. Next year arsenic level standards will be lower.
WELLHEAD PROTECTION – Rick Finke – No Report
- Fenced area at Solid Waste Site- MM/S Johnson/ Ellis to table. 5 Ayes- 0 Nays. Motion to table carried.
- Generator- MM/S Johnson/ Ellis to table. 5 Ayes- 0 Nays. Motion to table carried.
- Sidewalk Policy – MM/S Johnson/ Ellis to table. 5 Ayes- 0 Nays. Motion to table carried.
- Heating System for Old Pumphouse- MM/S Johnson/ Ellis to table. 5 Ayes- 0 Nays. Motion to table carried.
- Bid on Copy Machine- $25.00 bid was received on the copy machine. After discussion MM/S Sherk/ Lantz to accept the $25.00 bid. 5 Ayes- 0 Nays. Motion carried.
- NAWCA Wetlands Agreement Lien- MM/S Johnson/ Ellis to table. 5 Ayes- 0 Nays. Motion to table carried.
- Junk Jettison Day 2003-MM/S Sherk/ Olson to table. 5 Ayes- 0 Nays. Motion to table carried.
- Cemetary Fence- Currently looking at bids for 3 ½ inch fencing slats. MM/S Sherk/ Olson to table. 5 Ayes- 0 Nays. Motion to table carried.
- Building Replacement Costs- Doug Sherk asked if Board members wished to adjust our insurance coverage to meet current building replacement costs. Premium adjustment to be minimal. MM/S Olson/ Johnson to pay additional insurance premium cost. 5 Ayes- 0 Nays. Motion carried.
- Telecommunications Rights-of-Way Oversight Act- New laws (to allow assessment Spring 2003) require telecomm business to pay new per foot tax. Tax collected to be distributed to Townships. Documents must be signed to allow Township participation. Documents are unclear and will be referred to Township attorney for further clarification. MM/S Olson/ Johnson to table. 5 Ayes- 0 Nays. Motion to table carried.
- Board of Review- All appointments expire December 1, 2002. Several members wish to continue serving on the Board of Review. This is a 3 member board and is a paid position. Appointments will be for two years. Members are required to attend numerous meetings, with several six hour session in March. In July, procedural errors are reconciled. One additional person may be needed to fill a position. MM/S Olson/ Johnson to table until December 2002 board meeting. 5 Ayes- 0 Nays. Motion to table carried.
- Historical Society Reimbursement for Making Copies- Keweenaw County Historical Society (KCHS) proposes an agreement with the Township under which KCHS would make 300-400 copies (not to exceed 500) per month, for $25.00 per month. The KCHS would use it’s own paper and pay .05 cents for each copy exceeding 500. KCHS would make a $300.00/ 12 month advance payment. MM/S Ellis/ Lantz to accept agreement. 5 Ayes- 0 Nays. Motion carried.
- Park Trails- Township designated trails currently pass through privately owned property. A letter has been drafted, requesting landowners permission to continue to use trails. Township would accept liability and hold landowners harmless for claims made by users. Supervisor Sherk has determined that liability coverage can be added to our current policy of coverage. MM/S Lantz/ Ellis to send letters to landowners. 5 Ayes- 0 Nays. Motion carried. Trails also pass through 80 acres of Lake Superior Land Co. (LSLC) owned land. Township would like to incorporate trails on LSLC land into out Township trail system. It is the consensus of the board to allow Doug to proceed with discussion with LSLC regarding use of trails and possible future purchase of 80 acres.
ZONING VARIANCE REQUESTS- None
- Barb and Don Koop have expressed heartfelt thanks for the overwhelming support of the community after Don’s accident. Flowers, cards, letters and donations to the Beacon House were all very much appreciated.
- Bob Black, Jr. and Chris Black would like to thank all of those who thought of us while we have been caring for Bob Black, Sr. We have enjoyed wonderful stew, tasty soups and custards, cakes and full meals at times from friends and thoughtful neighbors. Thanks also to those who helped with closings of cottages which Don was responsible for, and for those giving Bob and I an opportunity for a much needed "night out". We appreciate each and every kindness.
- MM/S Olson/Johnson to adjourn. 5 Ayes, 0 Nays – Meeting adjourned at 8:55 p.m.
Eagle Harbor Township Clerk
- CERTIFICATION –
I, the undersigned, Jeane Olson, the duly qualified and elected Clerk for the Township of Eagle Harbor, Keweenaw County, Michigan, DO HEREBY CERTIFY that the foregoing is a true and complete copy of certain proceedings taken by the Township Board of said Township at a regular board meeting held on the 11th day of November, 2002.
Eagle Harbor Township Clerk