MEMBERS
PRESENT: Trustee Lantz, Treasurer Johnson, Supervisor
Sherk, Trustee Ellis, and Deputy Clerk Kisiel Present. Clerk Olson absent.
MM/S Lantz/Johnson to approve the agenda with the
following changes and additions.
·
Board meeting changing locations under
Supervisors Remarks.
·
Blacks DEQ Permit under Correspondence.
·
Gratiot Lake Fire Hall under New Business.
·
Trail Signs under New Business.
·
3rd Street Resurfacing under New
Business.
·
Final EHT/Siler Water project Contract agreement
under New Business.
·
Sheriff Contribution under New Business.
·
Water System operators report was moved to the
head of the agenda followed by KLT (Keweenaw Land Trust) Conservation Update
(added Baseline Survey Handout), Kesanen/Dirtworks Comments, and Water Project
update and Final Contract agreement.
The Agenda was approved 4 Ayes, 0 Nays.
·
Approve minutes of August 9, 2004 regular meeting.
·
Approve minutes of August 28, 2004 special
meeting with the following change.
1. The
adjournment time was changed from 3:55am to 3:55pm.
·
Approve minutes of September 4, 2004 special
meeting with the following change.
1. The
document date was changed from September, 2004 to September 4, 2004.
·
Accept Treasurers Report
·
Approve Payment of Bills with the following
addition.
1. Eagle
Harbor Inn bill of $20.30 under Water Fund account 52500.
MM/S Johnson/Ellis to approve Consent Agenda 4
Ayes, 0 Nays Consent Agenda approved.
1. Correspondence
·
Reid Rastello Water report Water Operator
Rastello reported 2 leaks had been repaired in the system and everything else
was OK.
·
Conservation Easement Update KLT Executive
Director Evan McDonald and KLT member Pat Toczydlowski were present. Supervisor Sherk summarized the Baseline
Documentation Report for the George Hite Dunes and Marshes Preserve
Conservation Easement. He highlighted
additional wording to be added under Section III Introduction as indicated by
the accompanying handout, in order to also acknowledge the match contribution
of private donor George Hite to EHT.
Pat Toczydlowski stated that the photo points in the document are used to
judge compliance and will be held in their archive. Annual inspections will be done to make sure the conservation
easement is being honored. Supervisor
Sherk attested to the accuracy of the Baseline Survey document based on his own
experience with the property.
Supervisor Sherk also requested of KLT that the Baseline Survey document
face-sheet, executive summary I, Introduction III, and Acknowledgement of
Condition II, are all registered and recorded with the Deed. MM/S Sherk/Lantz to give permission to
Supervisor Sherk to edit, certify and sign the Acknowledgement of Condition for
the Baseline Survey passed on a Roll Call Vote 4-0. The KLT bill for services
as presented by Mr. McDonald was discussed. The Board has approved a total
payment of $7700 to KLT as per agreement. Of that, $4000 in services (biologist
and botanist) has been completed for the Baseline Survey. $100 for filing/documents and $3600 for
monitoring/land stewardship in perpetuity (including KLT periodic filing
renewal every 20 to 40 years as needed) await final Baseline Survey document
approval by the Grantor, MCMP (Michigan Coastal Management Program). The
Grantor, MCMP, has already approved the Conservation Easement document itself,
as has EHT and KLT. Pat Toczydlowski
described how documents would be signed and archived, with a copy for EHT, KLT
and MCMP; and a Baseline Survey document with each page signed kept in a secure
place in case any future questions are raised about content.
·
Fritz Kesanen Comments Mr. Kesanen, reading
from his prepared statement, questioned the Boards decision to award the
pending water maintenance contract to Bill Siler Contracting. He stated that his company, together with
Dirtworks, are better qualified and are the lowest bidder.
·
Dirtworks Comments Mr. and Mrs. Mattson,
owner-operators of Dirtworks Contracting, both made comments regarding their
qualifications and experience. Both
felt they should be awarded the contract because they are more qualified than
Bill Siler Contracting. Mr. Mattson
also stated that his Bonding was the Townships guarantee of performance.
·
Water Contract Award Supervisor Sherk, after
referencing under Water Update the August 30, 2004 Notice of Award, which had
been approved unanimously by the Board, made a motion seconded by Treasurer
Johnson to approve Supervisor Sherk to execute the final agreement between
Eagle Harbor Township and Siler Contracting for the 5th and 3rd
Streets water main project. The motion
passed on a Roll Call Vote 4-0.
·
Siegmeier E-mail Supervisor Summarized.
·
Marina Supervisor Summarized.
·
NAWCA Land Update Supervisor Summarized.
·
Invitation to KLT Supervisor Summarized.
·
Hazard Project List Supervisor Summarized.
·
Audit Supervisor Summarized.
·
MTA Township Data Supervisor Summarized.
·
George Hite Dunes Marshes Preserve Supervisor Summarized.
·
Silver Loop Budget Supervisor Summarized.
·
Eliza
Update Supervisor Summarized.
·
Water
Update Moved to head of Agenda.
·
Supervisor Summarized.
·
Final Beach Report Supervisor Summarized.
·
Keweenaw County August 2004 Minutes - Posted at
the Township Hall.
·
Blacks DEQ Permit Supervisor Summarized, posted
at the Township Hall.
2. Remarks
·
Kesanen Sign Update The board notified Mr.
Kesanen that he would have to apply to the County, Jane Pelto, for a Sign
Permit.
·
Eagle Harbor Trail Permits Supervisor
Summarized.
·
Board Meeting Location Supervisor Sherk
reminded everyone that the Board meeting location will be at the Township Hall
beginning in October.
·
Cemetery Committee Ginny Schubert No Report.
Sexton Comments Mike
Braman OK.
·
Community Building Jeane Olson No Report.
·
First Responders Bruce Olson No Report.
·
Hazard Mitigation Committee Kris Callog
Hazard list was supplied for WUPPDR.
·
Hebard Plat Committee Jeane Olson No Report.
·
911 Committee Doug Schubert No Report.
·
Park Committee George Hite No Report.
·
Recreation Committee Barb Sickler No Report.
·
Solid Waste Committee No Report.
·
Volunteer Fire Department No Report.
·
Water Committee John Wakeman No Report.
Water
Systems Operator Reid Rastello Report Moved to front of Agenda.
·
Wellhead Protection Committee Reid Rastello
No Report.
·
Zoning Advisory Committee George Hite No
Report.
·
Fire Truck Financing Tabled awaiting financing
research, no update.
·
Private Road Ordinance Tabled awaiting further
information, no update.
·
Insurance Risk Control Tabled awaiting further
information, no update.
·
Water Electrical Ground Ordinance Tabled, no
update.
·
Assessor Contract Tabled, no update.
·
UPS Backup for Pump House Addressed at August
28, 2004 special meeting. Remove from
Agenda.
·
Drainfield Placement Ordinance MM/S Sherk/Ellis
to adopt Drainfield Placement Ordinance as presented in handout and read by
Sherk passed 4-0 on a Roll Call Vote.
·
VFD Bylaws MM/S Sherk/Lantz to accept and adopt
VFD Bylaws revision 1.5 passed 4-0 on a Roll Call Vote.
·
Resolution of Non-profit Status of Fire
Department Tabled awaiting VFD Bylaw acceptance.
·
Conservation Easement Update (added Baseline
Survey Handout) Moved to Head of Agenda.
·
School Busing Issue may be resolved, tabled.
·
Gratiot Lake Fire Hall MM/S Lantz/Johnson to
authorize the expenditure of up to a maximum of $5000, to be split half and
half with the Fire Department, for miscellaneous repairs including a new metal
roof and soffit system and labor.
Motion passed unanimously 4-0 on a Roll Call Vote.
·
Trail Signs MM/S by Supervisor Sherk/Lantz to
purchase appropriate signs, for public EHT trail access over private property when
the owner requests such signs, not to exceed $100 passed 4-0 on a Roll Call
Vote.
·
3rd
Street Resurfacing MM/S Sherk/Ellis to pay Township share with Keweenaw
County Road Commission, ½ of cost, not to exceed $2000 for EHT, passed on a
Roll Call Vote 4-0.
·
Final
EHT/Siler Water project Contract agreement- Moved to Head of Agenda.
·
Sheriff Contribution Fund MM/S by Treasurer
Johnson/Lantz to contribute $900 from the Liquor Fund for liquor enforcement to
the County Sheriff passed on a Roll Call Vote 4-0.
Policy/Rule for public comment: 3 minutes per person up to 20 minutes total during meeting and 3 minutes per person up to 20 minutes total under public comment section of agenda.
This policy will be stated on all agendas
Several
Citizens were recognized for the following public comments:
·
Kesanen
Comments Moved to Head of Agenda.
·
Dirtworks
Comments Moved to Head of Agenda.
·
MM/S Ellis/Johnson to adjourn. Motion carried unanimously. Meeting
adjourned at 8:27 PM
__________________________________
Jeane Olson, Clerk
Eagle Harbor Township
-
CERTIFICATION
I, the undersigned,
Jeane Olson, the duly qualified and elected Clerk for the Township of Eagle
Harbor, Keweenaw County, Michigan, DO HEREBY CERTIFY that the foregoing is a
true and complete copy of certain proceedings taken by the Township Board of
said Township at a regular board meeting held on the 13th day of September,
2004.
__________________________
Jeane Olson, Clerk
Eagle Harbor Township